Every after-hours call, answered on the first ring.

AI receptionists that answer calls, book appointments, and capture leads 24/7, in any language, for a fraction of the cost of a human.

HVAC call 0:38
"NorthAir Heating, you've reached Callixa." A no-heat emergency on a 14°F night, triaged to a Tuesday slot.
Sample video added in GHL

Pick your industry to hear its call

Trades & Services
Health & Professional

The Reality for Small Business

Customers still reach for the phone first. Here's what happens when nobody answers.

60%

They Call First

of customers would rather phone a small business than email or visit.

62%

Nobody Picks Up

of calls to small businesses aren't answered by a person.

80%

They Hang Up

of callers sent to voicemail hang up without leaving a message.

Callixa answers every call on the first ring, 24/7/365.

Sources: BrightLocal consumer survey · 411 Locals study of 85 small businesses · Forbes, via CRM Magazine

Every missed call is a missed paycheck.

For most small businesses, a missed call is worth $200–$500. Three missed calls a day adds up to thousands a month going to whoever picked up.

Sound Familiar?
✕ You're on a job site and your phone rings. You can't answer.
✕ It's 9pm and a pipe just burst. They call you, get voicemail, then call your competitor.
✕ Your front desk is helping a customer. Two more calls go to hold music.
✕ End of day: 3 missed calls, 3 lost jobs.
Small businesses miss up to 62% of calls. At $200–$500 per call, that's thousands lost monthly.
What If Every Call Was Answered?
✓ A professional AI receptionist picks up on the first ring, day or night.
✓ Answers questions about services, pricing, and availability naturally.
✓ Books appointments directly into your calendar.
✓ Captures every caller's name, number, and what they need.
✓ Transfers to you instantly if a caller needs a human.
That's Callixa. Your always-on, never-sick, multilingual AI receptionist.

Live in 48 hours. No tech skills needed.

Four simple steps and your business never misses a call again.

01
Tell Us About Your Business

Quick intake form and a 30-minute onboarding call. We learn your services, pricing, hours, how emergencies are routed, what should never be said on a call, and how you want calls handled.

"Like briefing your new receptionist, except this one never forgets."

02
We Build Your AI Receptionist

We configure your AI agent with your business knowledge, connect your calendar, and set up CRM integration. You get a dedicated number and we forward your existing line to it.

"Custom-trained on YOUR business, not a generic chatbot."

03
We Test It Before You Do

We run your agent through the calls you actually get: the emergency, the price-shopper, the customer rescheduling, the caller who won't get to the point. Then it soft-launches on a dedicated line or after-hours, and you listen to real recordings while we tune it.

"You hear it before your customers do."

04
Go Live & Never Miss a Call

Your AI receptionist starts handling calls. Real-time notifications for every call, booked appointment, and captured lead. Monitor everything from your dashboard.

"You focus on the work. Callixa handles the phones."

The AI Receptionist That’s Always on the Phone, Not on Your Payroll

Powered by Callixa

Everything Callixa does

A complete business communication suite, not just call answering.

Call Handling

AI Voice Receptionist
Natural language call handling 24/7
Appointment Booking
Direct calendar integration
Call Recordings
Every call recorded & transcribed
Multilingual Support
Handle calls in 100+ languages
Live Warm Transfers
Callixa briefs your team with a caller summary before connecting
Call Transfers & Routing
Instant connect to the right person when needed
After-Hours & Emergency Routing
Urgent calls reach your on-call team, day or night
Automatic Spam Detection
Robocalls, spam and marketing filtered before they reach you
Concurrent Calls
Answer multiple callers at once, up to 25 at a time
Free Phone Number
A dedicated business number included with your plan *

Messaging & Channels

SMS & Text Messaging
Automated texts to keep customers in the loop
SMS Follow-ups
Appointment confirmations, reminders & updates by text
Website Live Chat
AI chatbot for your website visitors
Social Media DMs
Facebook & Instagram messaging
Email Integration
Automated email follow-ups & alerts
Real-Time Alerts
Instant notifications by SMS, email, Slack or WhatsApp

Built Around Your Business

Custom AI Training
A knowledgebase of your services, pricing & FAQs
Industry-Specific Scripts
Ready-made scripts built for your trade
Custom Call Flows & Scripts
Decide exactly how every call is handled
Custom Agent Name & Greeting
Your receptionist, introduced your way
Multiple AI Agents
A dedicated agent for each department
Smart Automations
Triggered actions & workflows
Review Management
Automated review requests & replies
Team Scheduling
Shared booking calendars for your staff

Connected To Your Tools

Built-in CRM & Data Sync
Contact & lead capture, synced to your existing tools
Integrations
Connect Callixa to thousands of apps you already use
API Access & Webhooks
For developers: connect Callixa directly to your own systems
Multi-Location Support
Every location managed from one account
Analytics & Reporting
Call insights & performance dashboards

Security & Reliability

Security & Privacy Protection
Caller data handled with privacy built in
Social Engineering Protection
Your AI won't hand sensitive info to impersonators
HIPAA / GDPR Ready
Built for businesses with strict data requirements
99.9% Uptime SLA
Always answering, backed by a service guarantee

Support & Billing

Priority Email & Chat Support
Faster answers from a real team
Dedicated Account Manager
Your personal concierge who knows your business
White-Glove Onboarding
We set everything up for you
Auto-Reload Credits
Minutes top up automatically so calls never stop
Usage Alerts
A heads-up before you run low on minutes

Works with the tools you already run

Callixa books straight into your calendar, syncs every caller to your CRM and sends alerts to the apps your team already uses.

  • Cal.com
  • Google Calendar
  • Outlook
  • Calendly
  • GoHighLevel
  • HubSpot
  • Zoho CRM
  • Salesforce
  • Zapier
  • make
  • Webhooks & API
  • Slack
  • Microsoft Teams
  • Gmail
  • WhatsApp
  • Jobber
  • Housecall Pro
  • ServiceTitan
  • QuickBooks Online
  • Pipedrive
  • Google Sheets
  • Mailchimp
And more 1000+ integrations

Answering calls is the start. Winning customers is the point.

The right features turn conversations into bookings, reviews and lifelong customers.

24/7 coverage 48hr setup Up to 25 concurrent calls 100+ languages

HVAC
After-hours calls used to go to voicemail, and those customers called the next company on the list. Now every call gets answered, and real emergencies reach our on-call tech in minutes.

+22 booked jobs in month one

Mike D. Owner, NorthAir Heating
Dental
Our front desk was juggling the phones and the patients at check-in. Now new patients book themselves into our calendar, even on weekends, and the team can focus on the people in front of them.

31 new patients booked after hours

Sarah L. Practice manager, Sunset Family Dental
Legal
People with an urgent legal problem don't leave voicemails. Callixa answers, screens the case and books the consultation, so we start the day with qualified leads instead of missed calls.

2× more consultations booked

Daniel R. Managing partner, Mendez Law

Sample testimonials · replace with real customer quotes

Security & Privacy

Your customers trust you with their details. We treat them that way.

Names, addresses and service history come through your phone every day. Here is how Callixa protects them.

Certified Voice Infrastructure

Callixa's voice infrastructure runs on an ISO/IEC 27001:2022 and ISO 9001:2015 certified platform. Documentation available on request for security reviews.

Your Calls Don't Train AI

Recordings, transcripts and caller details are used only to run your receptionist. They are never used to train AI models.

We Never Sell Your Data

Your call data and customer information are never sold, rented or shared for advertising. We earn from your subscription, not your data.

Encrypted Everywhere

Calls, transcripts and business information are encrypted while they travel and while they are stored.

Your Account Stands Alone

Every business on Callixa is isolated. Only your team can see your calls, recordings and leads.

Retention You Control

Choose how long recordings and transcripts are kept. When the period ends, they are deleted automatically.

Take Your Data Anywhere

Export your calls, transcripts, recordings and leads at any time in standard formats. No lock-in.

Upfront With Every Caller

Every call opens by identifying itself as an AI assistant and letting the caller know the call is recorded.

GDPR-Ready

A Data Processing Agreement for every client, EU data hosting options, and full support for access, export and deletion requests.

Healthcare-Ready Plans

HIPAA safeguards with a signed Business Associate Agreement, available for dental and medical practices.

  • Dental
  • Medical
  • Signed BAA
ISO 27001 Certified voice infrastructure
0 Calls used to train AI models
1–12 mo Retention window, set by you
100% Calls that open with AI disclosure
  • Certified Voice Infrastructure Runs on an ISO 27001:2022 & ISO 9001:2015 certified platform
  • Your Calls Don't Train AI Call data is used only to run your receptionist
  • Your Data, Your Rules Set retention periods and export anytime
  • Private by Design Isolated accounts, encrypted in transit and at rest

Calculator

Your AI Receptionist ROI.

A quick estimate based on your call volume, close rate, and average customer value.

Your business

%
$
%

Your results

Revenue you lose to missed calls / month
$4,500
Estimated Callixa cost / monthBasic plan + 100 extra minutes
$340
Net monthly gain with Callixa
$4,160
Estimated annual gain
$49,920

That is an estimated 1,224% ROI on Callixa.

Based on 50 missed calls a month at a 30% close rate.

One missed emergency call costs more than a month of Callixa.

Pricing that scales with your call volume.

Three plans, a one-time $200 setup fee, and a 14-day money-back guarantee on every plan.

Basic
$295/mo
  • 300 AI minutes includedIncluded minutes are AI voice call time, SMS and messaging
  • Up to 3 concurrent calls
  • Free phone numberFor selected countries.
  • AI Voice Receptionist (24/7)
  • Appointment booking
  • Call recordings & transcripts
  • Basic call transfers
  • Automatic spam detection
  • SMS & text messaging
  • SMS follow-ups
  • Email integration
  • Real-time alerts (SMS, email, Slack, WhatsApp)
  • Custom AI training (knowledgebase)
  • Industry-specific scripts
  • Custom agent name & greeting
  • Built-in CRM & data sync
  • Analytics & reporting
  • Security & privacy protection
  • Social engineering protection
  • Standard setup
  • Usage alerts
  • Auto-reload credits

Overage: [$0.45] per extra minute

Get Started
MOST POPULAR
Premium
Best for most Businesses
$495/mo

Everything in Basic, plus:

  • 1,000 AI minutes includedIncluded minutes are AI voice call time, SMS and messaging
  • Up to 10 concurrent calls
  • After-hours & emergency routingNever miss an emergency. After hours, urgent calls go straight to your on-call team. Everything else gets booked for the next day.
  • Live warm call transfers with caller summary
  • White-glove onboardingHands off. 100% done for you. One kickoff call. We handle the setup and testing. You're ready to go.
  • Multilingual support (100+ languages)
  • Custom call flows & scripts
  • Team scheduling (up to 2 staff)
  • Website live chat
  • Social media DMs (Facebook & Instagram)
  • Smart automations
  • Review management
  • 1,000+ integrations via Zapier & Make.com
  • Priority email & chat support

Overage: [$0.20] per extra minute

Get Started
Pro
$795/mo

Everything in Premium, plus:

  • 3,000 AI minutes includedIncluded minutes are AI voice call time, SMS and messaging
  • Up to 25 concurrent calls
  • Multi-location support
  • Multiple AI agents
  • Dedicated account manager (concierge)
  • Elite white-glove onboarding
  • 99.9% uptime SLA
  • HIPAA / GDPR ready
  • API access & webhooks

Overage: [$0.15] per extra minute

Get Started

Need more than 3,000 minutes a month? Managing a franchise, group or call-heavy operation? Ask about Enterprise pricing

Frequently asked questions

Everything you need to know about using Callixa for your business.

Callixa is an AI receptionist that answers your phones, holds natural conversations with callers, and takes the next step on every call. It greets callers, answers questions, books appointments, and captures lead details, so a call ends in a booked job rather than a message you have to return later.

When a call comes in, Callixa answers with a custom greeting, listens to what the caller is saying, interprets intent, and responds in plain language. From there it can check your availability, book appointments, answer service questions, or collect lead details. Everything syncs into your CRM and calendar automatically.

Callixa handles the full call lifecycle. It answers every call instantly (peak hours, after hours, or both), qualifies callers, books appointments in real time, and sends confirmation messages to both parties. It can also follow up by text or email and trigger outbound actions based on what happened during the call.

We don't scrape your website and hope it guessed right, a Callixa specialist builds your receptionist from a single intake form you fill out once: your services, your pricing rules, what gets quoted versus booked on the spot, how emergencies are routed, and what should never be said on a call. We configure it, connect your calendar, and test it against the calls you actually get before it ever answers a customer. Then it soft-launches on a dedicated line so you can hear it for yourself and we can tune it, and it only moves to your main number when you say so. You spend about 20 minutes total. We spend the rest of the time fine-tuning your Voice Agent.

Yes. Your customers will keep calling the same number they already know. You get a dedicated Callixa line, and your existing number forwards to it. You can choose between: all calls, after hours only, or only when you don't pick up. Your specialist sets up the forwarding with you during onboarding, and we test it on a soft launch before your main line switches over, so there's no gap in coverage and no surprises on day one.

Your receptionist is built specifically for your business: your services, pricing rules, service areas, and the questions your customers actually ask. That's why onboarding includes a call with a specialist instead of a website scan. We also define where its knowledge ends. When a caller asks for something outside that scope, like a detailed quote or a judgment call only you can make, it doesn't guess. It follows the rules you've chosen: it can transfer the call to you or a team member, take a detailed message for callback, or capture the caller's details and alert you right away by text or email. Each of those paths is tested before launch.

Urgent calls are handled the way you'd handle them. During onboarding, we define what counts as urgent in your business, whether that's a customer with an emergency, a patient who needs to be seen today, or a client whose deadline can't wait, and build those rules into your receptionist. When a call meets them, it goes straight to you or the right person on your team, with the caller's details ready before you pick up.

Yes. Every call is logged in your dashboard with the recording, full transcript, caller details, and outcome, whether that's a booked appointment, a captured lead, or a message waiting for you. You can see exactly what was said on any call, and if something should have been handled differently, tell us and we'll adjust it.

A human receptionist is limited by hours and how many calls they can field at once. Callixa is always available, manages multiple calls simultaneously, and delivers a consistent experience every time. It doesn't replace your team. It handles the repetitive, time-sensitive calls so they can focus on the complex ones.

Older AI tools answer. Callixa acts. You can manage your business through conversation: check your schedule, review call activity, follow up with leads, or set up automations just by asking. Instead of switching between tools, Callixa moves between them for you.

Customer expectations have shifted. People expect immediate responses and a clear path to the next step; hold music and voicemail lose them. Callixa sits at the centre of that shift so every inquiry is handled instantly and consistently, even as your call volume grows.

Most small businesses don't lose jobs because of their work. They lose them because nobody picked up. A caller who hits voicemail usually calls the next business on the list. Callixa answers every call, including after hours, on weekends, and while you're on a job, and turns those calls into booked appointments instead of messages to return. It also handles simultaneous calls, so a busy morning doesn't mean missed work. You get the coverage of a full-time front desk without the payroll.

Tell us about your business and we'll build you a live receptionist preview.

Fifteen minutes on a call with our team. You'll hear Callixa answer a test scenario using your business name and your service list.

Thanks, there, we'll be in touch within one business day.

Our team will personally configure your Callixa preview using your business info. You'll get a call from +1 (415) 555‑0140 to confirm the details and walk you through the demo.

Pick a time now →

Limited onboarding slots. We personally configure each AI receptionist.